Teacher Level

Level categories for teachers, such as Primary or Secondary.

Teacher levels classify staff, for example Primary, Lower Secondary or Secondary. Each teacher is assigned one on their profile.

Where it is used

  • The Level dropdown on the teacher add and edit forms
  • Teacher resignation records

Before you start

  • Add levels before you add teachers.

The list page

Open Main Entry → Teacher Level from the sidebar, or click the Teacher Level card on the Main Entry dashboard.

Teacher Level list page
Teacher Level list page
  1. 1Add Teacher Level opens the form in a panel on the right.
  2. 2Status: green Active or grey Inactive. It is read-only here; change it from the edit form.
  3. 3Edit (pencil) opens the same form with the record filled in.
  4. 4Delete (red bin) removes the record after a confirmation.
ColumnShows
SNRow number on the current page (it restarts at 1 on each page).
Level NameThe teacher level.
StatusActive or Inactive. Inactive rows appear faded.
Created AtThe date the record was added.
ActionsEdit and delete buttons. You only see the ones your role allows.

Known issue: search box

The search box on this page is shown but does not narrow the list yet. Use Rows and the page buttons under the table to move around.

Add a teacher level

  1. 1

    Open the form

    Click Add Teacher Level (callout 1 above). A panel slides in from the right.
  2. 2

    Fill in the details

    Complete the fields below. The numbers match the callouts in the screenshot.
    The add form for teacher level
    The add form for teacher level
    #FieldRequiredWhat to enter
    1 Level Name Yes At least 2 characters, for example Secondary.
    2 Level Status No On (default) = visible to users.
  3. 3

    Save

    Click Save Teacher Level (the last callout). On success the panel closes, the list refreshes and a green Success message appears. If something is wrong, a red Error message lists the problems and the panel stays open so you can fix them. Cancel, the × or a click outside the panel closes it without saving.

Edit teacher level

  1. 1

    Open the record

    Find the row and click the pencil icon in the Actions column (callout 3).
  2. 2

    Change and update

    The panel opens as Edit Teacher Level with the current values filled in. Change what you need and click Update Teacher Level.

Deactivating instead of deleting

To retire a teacher level without losing history, edit it and switch Status off. It stays in the list as Inactive and drops out of the dropdowns that use it.

Delete teacher level

  1. 1

    Click the bin

    Click the red bin icon in the Actions column (callout 4).
  2. 2

    Confirm

    Your browser asks you to confirm. Click OK to delete or Cancel to keep it.

Deleting is permanent

Deleted records cannot be restored. If it has already been used elsewhere in the system the delete may be refused with An error occurred. Please try again. Mark it Inactive instead.

Good to know

Editing and unique names

When you rename a level, the new name must not already exist anywhere in the system, otherwise the update is refused.

Messages you may see

MessageWhat it means
<name> created successfully!The record was added.
<name> updated successfully!Your changes were saved.
<name> is deleted successfully!The record was removed.
The slug has already been taken.A record with the same name already exists. Names are compared ignoring capitals, spaces and punctuation, so Grade 1, grade 1 and Grade-1 count as the same.
An error occurred. Please try again.The save or delete was refused, for example because the record is still in use elsewhere.